Hiring & Onboarding
Find and Hire the Right Candidate
A recruitment management system (RMS) is a set of tools designed to manage the recruiting process. From Posting the Job Descriptions to Onboarding – all tasks under one system.
Hiring & Onboarding
Create great Candidate Experience
Hiring & Onboarding module is designed to not only streamline recruitment and employee integration but also to create a positive, engaging and seamless experience for candidates from the moment they apply until they are fully integrated into the company. A great candidate experience is critical to attracting top talent, and HRMS ensures that each step is smooth, transparent and efficient.
" Human resource management employment statistics claim 75% of hiring managers are using software, including Applicant Tracking Systems (ATS) "
Single Portal for all
Same Portal, Different Roles and Actions
Our Recruitment Module offers a dynamic and flexible platform for managing the entire hiring process—from posting job openings to onboarding new hires. By leveraging the Same Portal, Different Roles and Actions, inTotalitee ensures that every user (candidate, recruiter, hiring manager or HR admin) has access to only the relevant tools and data they need for their role, all within the same portal. This role-based access simplifies recruitment workflows, ensures data privacy, and enhances collaboration, making it easier for your team to find, assess, and onboard top talent.
Job Descriptions
Identify the Hiring Needs and Prepare Job Descriptions
Once the vacancies are identified, define the job specifications. Looking into the skills, knowledge, and experince gaps prepare the job roles and responsibilities.
Screening and Shortlisting
Candidate Registration to Shortlisting
The Screening and Shortlisting process is a critical step in recruitment, ensuring that only the most qualified candidates are considered for further stages. In inTotalitee, this process is streamlined, automated, and customized to fit the specific needs of your organization. The result, A smooth, efficient and transparent experience for both recruiters and candidates right from Candidate registration to screening, scheduling interviews and shortlisting.
Offer Processing
Offer Processing and Onboarding
- Pre-approved templates with dynamic fields (e.g., name, designation, CTC, joining date) to generate personalized offer letters in seconds
- Include attachments like company policies, benefits details, and role descriptions
- Route offer letters through custom approval workflows for management and finance validation
- Candidates can review and accept offers digitally speeding up the acceptance process
- Send offer letters directly from inTotalitee with automated email or SMS notifications.
- Real-time tracking of:
1) Offer sent
2) Offer viewed
3) Offer accepted/rejected - Auto-reminders for pending responses
Analytics
Analytics & Dashboards
Analytics & Dashboard featured in Recruitment Module transforms raw hiring data into actionable insights. With intuitive visuals and real-time metrics, HR teams and hiring managers can make informed decisions, identify bottlenecks, and continuously improve recruitment strategies. Everything is accessible in a centralized dashboard, providing visibility into the entire recruitment funnel—from job posting to offer acceptance.
Frequently Asked Questions
What is the Hiring and Onboarding module in HRMS?
The Hiring and Onboarding module in an HRMS automates and streamlines the entire recruitment process – from posting job openings to onboarding new hires. It centralizes candidate tracking, communication, documentation, and orientation activities to ensure a smooth and efficient hiring experience.
How does this module help in managing recruitment?
It helps HR teams manage job postings, track applicants, screen resumes, schedule interviews, and coordinate with hiring managers — all in one platform. It reduces manual work, speeds up hiring and ensures better candidate management and communication.
Is applicant tracking included in the module?
Absolutely. The module includes a built-in Applicant Tracking System (ATS) that allows HR to monitor the status of each candidate throughout the hiring process – from application to offer letter.
How does the onboarding process work in the HRMS?
Once a candidate is hired, the onboarding process kicks in automatically. New hires can fill out forms, upload documents, acknowledge contracts electronically and access orientation materials via a self-service portal before their first day.
Ready to try inTotalitee
With tools to make every part of your process more human and a support team excited to help you getting started with a growth engine for your employees has never been easier